Regional Officer Duties and Expectations Revised August, 2010
ALL OFFICERS WHO ARE ELECTED HAVE A MANDATORY ATTENDANCE REQUIREMENT AT THE FOLLOWING MEETINGS: Late March/Early April at State Leadership Conference Early August (overnight) at the regional retreat Mid September at the regional workshop Mid October at the regional conference January, at the regional screening Early March, at the installation banquet
All regional officers are strongly encouraged to attend ACCESS FCCLA Conference Must attend National Leadership Meeting (NOC if elected to SEC)
Regional President Preside at all meetings Host regional workshop Provide backdrop for regional workshop Reserve SEMO for regional conference the following year Mailings/information about regional meetings, officer screening, banquet Prepare copies of agendas for each regional meeting to be distributed at the start of the meeting Make all arrangements (meals, lodging, schedule) for the regional retreat Make arrangements for the installation (menu, reservations, payments) Secure someone for the flag presentation and national anthem at the workshop and conference Contact an administrator to provide welcome at workshop Introduce administrator for welcome at workshop Serve as a host at SLC Represent the region on stage at the SLC Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Regional 1st Vice President Serve as assistant at regional and state STAR Events Preside at all meetings in the absence of the president Contact someone to provide welcome at conference Introduce welcome at conference usher at SLC Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
State Vice President Carry out all duties as required by the SEC Deliver a state report at retreat, workshop and conference Prepare the regional officer introduction skit and distribute to all officers by May 1 Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
National Officer Candidate Carry out all duties as required by the SEC Deliver a state report at retreat, workshop and conference Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
2nd Vice President Schedule and secure a speaker for the coming year’s conference Introduce guest speaker at workshop (when needed) and at conference Revise, prepare, and copy the script for workshop and conference by May 1 Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Secretary Record minutes at all meetings Distribute copies of minutes at all meetings Read minutes from previous meeting at all meetings Assist with registration at workshop and conference Prepare registration instructions for workshop and conference, sending to all schools a minimum of three weeks before each meeting Take attendance of voting delegates at regional screening, ensuring that all schools have the correct number of voting delegates Conduct regional roll call Send copies of all minutes to the MO FCCLA office Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Treasurer Keep an accurate record of all regional funds Assist with registration at workshop and conference make signs for roll call Conduct regional roll call Pay all regional bills in a timely manner secure site for regional installation and collect registrations and money for it Provide treasurer reports at each regional meeting Send checks to officers and their advisers attending NLM Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Reporter Introduce the flag ceremonies at the workshop and the conference Submit written reports to the MO FCCLA blog, MO FCCLA office, and National FCCLA offices Prepare a program for the regional conference, including 1,200 copies Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Historian Lead the pledge of allegiance at the workshop and the conference Prepare a slide show for the regional conference. Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Recreational Leader Prepare a relaxer at the retreat, workshop and the conference Prepare a program for the regional workshop, including 160 copies Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Devotional Leader Prepare a devotion at the retreat, workshop and the conference Prepare a program for the regional installation, including 80 copies Recognize retiring advisers at regional installation Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Jr High Representative Provide announcements at both workshop and conference Organize attendance prize distribution at regional conference Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Community Service Project Coordinator Recommend and organize a community service project for the conference, giving information at both the workshop and the conference Invite someone to accept the donations at conference Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Parliamentarian
Host school to regional screening—make all local arrangements
Provide instructions for break out sessions at workshop
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Revised August, 2010
ALL OFFICERS WHO ARE ELECTED HAVE A MANDATORY ATTENDANCE REQUIREMENT AT THE FOLLOWING MEETINGS:
Late March/Early April at State Leadership Conference
Early August (overnight) at the regional retreat
Mid September at the regional workshop
Mid October at the regional conference
January, at the regional screening
Early March, at the installation banquet
All regional officers are strongly encouraged to attend ACCESS FCCLA Conference
Must attend National Leadership Meeting (NOC if elected to SEC)
Regional President
Preside at all meetings
Host regional workshop
Provide backdrop for regional workshop
Reserve SEMO for regional conference the following year
Mailings/information about regional meetings, officer screening, banquet
Prepare copies of agendas for each regional meeting to be distributed at the start of the meeting
Make all arrangements (meals, lodging, schedule) for the regional retreat
Make arrangements for the installation (menu, reservations, payments)
Secure someone for the flag presentation and national anthem at the workshop and conference
Contact an administrator to provide welcome at workshop
Introduce administrator for welcome at workshop
Serve as a host at SLC
Represent the region on stage at the SLC
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Regional 1st Vice President
Serve as assistant at regional and state STAR Events
Preside at all meetings in the absence of the president
Contact someone to provide welcome at conference
Introduce welcome at conference
usher at SLC
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
State Vice President
Carry out all duties as required by the SEC
Deliver a state report at retreat, workshop and conference
Prepare the regional officer introduction skit and distribute to all officers by May 1
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
National Officer Candidate
Carry out all duties as required by the SEC
Deliver a state report at retreat, workshop and conference
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
2nd Vice President
Schedule and secure a speaker for the coming year’s conference
Introduce guest speaker at workshop (when needed) and at conference
Revise, prepare, and copy the script for workshop and conference by May 1
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Secretary
Record minutes at all meetings
Distribute copies of minutes at all meetings
Read minutes from previous meeting at all meetings
Assist with registration at workshop and conference
Prepare registration instructions for workshop and conference, sending to all schools a minimum of three weeks before each meeting
Take attendance of voting delegates at regional screening, ensuring that all schools have the correct number of voting delegates
Conduct regional roll call
Send copies of all minutes to the MO FCCLA office
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Treasurer
Keep an accurate record of all regional funds
Assist with registration at workshop and conference
make signs for roll call
Conduct regional roll call
Pay all regional bills in a timely manner
secure site for regional installation and collect registrations and money for it
Provide treasurer reports at each regional meeting
Send checks to officers and their advisers attending NLM
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Reporter
Introduce the flag ceremonies at the workshop and the conference
Submit written reports to the MO FCCLA blog, MO FCCLA office, and National FCCLA offices
Prepare a program for the regional conference, including 1,200 copies
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Historian
Lead the pledge of allegiance at the workshop and the conference
Prepare a slide show for the regional conference.
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Recreational Leader
Prepare a relaxer at the retreat, workshop and the conference
Prepare a program for the regional workshop, including 160 copies
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Devotional Leader
Prepare a devotion at the retreat, workshop and the conference
Prepare a program for the regional installation, including 80 copies
Recognize retiring advisers at regional installation
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Jr High Representative
Provide announcements at both workshop and conference
Organize attendance prize distribution at regional conference
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Community Service Project Coordinator
Recommend and organize a community service project for the conference, giving information at both the workshop and the conference
Invite someone to accept the donations at conference
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet
Parliamentarian
Host school to regional screening—make all local arrangements
Provide instructions for break out sessions at workshop
Compile a binder or file to pass on to the person filling the office behind you at the regional banquet